myUCF Grades was a way to report exam or assignment scores to your students in a FERPA-compliant manner. Note that myUCF Grades was different from official end-of-semester grade reporting to the University Registrar (which is explained in a separate tutorial).

Starting in Spring 2013, myUCF Grades was replaced by the ability to use the full, unlimited Webcourses@UCF platform to web-enhance face-to-face courses without any training requirement. However, faculty will need to create their online sections through the regular Faculty Webcourse Manager process that has always been used to web-enhance courses. Be assured that this is a simple process that only takes a minute to complete.

How to Set Up a Webcourses@UCF Section for Grades

This document will walk you through the steps you need to create a Webcourses@UCF section for grades. If you have any questions regarding the procedures listed below, please contact Online@UCF Support at (407) 823-0407 or onlinesupport@ucf.edu

I. Create Sections and Populate Students

  1. Login to the myUCF portal at https://my.ucf.edu with your NID and NID password.

2.  In the “myUCF Menu”, click “Academic Resources”.

3.  Click “Faculty Webcourse Manager”. You will see your course section(s) for the current term.

4.  To create a mWebcourses@UCF section, click the box to the left of the course section. Wait until the screen refreshes before selecting another course.

Note: IF YOUR SECTION IS ALREADY SELECTED and you are co-instructing that course section, please contact your co-instructor BEFORE contacting support services.

5.  If you want to make other changes, proceed to the next step. Otherwise, click “Save” at the top or bottom of the page and follow the steps below: “IV. Publish Your Webcourses@UCF Section”. A confirmation page will appear. Within 24 hours you will be able to access your newly created myUCF Grades section(s).

Note: When your Webcourses@UCF section(s) are created, you will see them on the Online Course Tools tab in the “Webcourses@UCF” pagelet in myUCF, and in your Course List within Webcourses@UCF.

  • If you do not set a date, the course will be released to students on the first day of classes for the semester.
  • You may change the date that the course is released to students at any time. If you wish to change the date after students have access, you may change the date in the Faculty Webcourse Manager, and the change will appear within 24 hours.
  • You must “Publish” the section before students have access. Those directions are detailed below in “IV. Publish Your Webcourses@UCF Section”.

II. Combine Multiple Sections

  1. Under the “Combine Sections” column, click one of the sections that you want to combine.
  2. Then click the check box to the left of the section(s) you wish to combine.

Note: You may return to the Faculty Webcourse Manager and separate or add additional combined sections before the assigned release date. Once students have access to your course, you cannot combine sections because the course content will be hidden in the combined course. If you need to combine sections after the release date, please contact Online@UCF Support at (407) 823-0407 or onlinesupport@ucf.edu

3.  Click “Save” to complete your selection. You will then return to the main page and see a confirmation message regarding your combined selection(s).

III. Set Release Date for Students

  1. To select the date you wish your course(s) to be released to students, either click on the calendar page to the right of the date field and click on a specific date, or manually edit the date that appears in the “Release to Students” column.

2. If you want to make other changes, proceed to the next step. Otherwise, click “Save” at the top or bottom of the page. A confirmation page will appear. Within 24 hours you will be able to access your newly created myUCF Grades section(s).

Note: When your Webcourses@UCF section(s) are created, you will see them on the Online Course Tools tab in the “Webcourses@UCF” pagelet in myUCF, and in your Course List within Webcourses@UCF.

IV. Publish Your Webcourses@UCF Section

Note: Students will not be able to access your course until it is published!

  1. Log in to the myUCF portal at https://my.ucf.edu with your NID and password.
  2. Click on the “Online Course Tools” tab
  3. Click the link in the Webcourses@UCF Pagelet and log in with your NID and NID password.
  4. Click on the “Course Setup Checklist” button. The setup checklist will appear in a window at the bottom of the screen.

      5.  Click the “Publish Course” link to open the option of publishing your course.

      6.  Click on the “Publish Course” button [1].

      7.  A message will appear at the top of your screen confirming the publishing of your course:

 

 

For a quick faculty tour of Canvas: https://onlinesupport.cdl.ucf.edu/webcourses/faculty-tour

V. Create Grade Columns

In Canvas, you create custom Gradebook columns using the Assignments tool.

  1. Click the Assignments link in the Course Navigation.
  2. Click the Add Assignment to link on the top right to create an assignment shell.
  3. Enter the Assignment title in the first field and enter the number of points for the assignment in the points field.
  4. Set the Assignment type by selecting the type External Tool from the drop down menu.
  5. Click Update. This create a column ion the gradebook. You may now go to the gradebook and enter grades.

If you use Excel to track your grades, you can import your spreadsheet directly into the gradebook: http://guides.instructure.com/s/2204/m/4152/l/55013-how-do-i-upload-changes-to-the-gradebook

Note: You will need to save your spreadsheet as a .CSV fie type in order to import into Canvas.

For more information on how to enter and edit scores in the gradebook, please visit: http://guides.instructure.com/s/2204/m/4152/l/54999-how-do-i-enter-and-edit-scores-in-the-gradebook

Disclaimer

This web page will always contain the most updated information on this topic. Please note that if you print this page you risk having outdated information and should refer back to our website. Please report any errors you find on this page.